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The primary responsibility of most boards, commissions and committees is to advise and make recommendations to the City Council. The nature and purpose of an advisory board is to provide advice to the council without the influence of political activity. Because the recommendations of City Boards are advisory, the Council may not always follow the recommendations offered.
What is your relationship with City Staff?
Staff is provided to facilitate effectiveness. Staff shall provide guidance related to obedience the Open Meetings Act, shall provide technical expertise and research assistance, shall answer questions related to City policies and procedures and shall coordinate the involvement of other departments, as needed. No staff liaison is entitled to vote or preside over meetings.
How is a board, commission or committee established?
Each standing board, commission or committee is established by ordinance. Ad hoc committees and focus groups are typically established by resolution, but can also be established by informal action of the City Council. The term of ad hoc committee members or focus groups is usually equal to the life of the committee itself.
Who is eligible to serve on a board, commission or committee?
All resident citizens and qualified voters of the City of Greenville who have been residents of the city for at least six months, hold no other public office, including employment with the City, may be appointed or re- appointed to a board, commission or committee. Members must maintain these qualifications during their appointed term. All qualified candidates applying for the first time must complete an application form and forward it to the Office of the City Secretary
Who appoints board commission or committee?
Members are appointed by the City Council and serve at the pleasure of the Council. Appointments are made when terms expire or vacancies occur. Appointments to fill vacancies are for the remainder of the unexpired term.
What is my term of office?
Board members are typically appointed for a two or three -year term. However, there are instances when a member is appointed to fill a vacancy and therefore is appointed for the remainder of the unexpired term, which would be less than three years. The length of your term can be found in the resolution formally appointing you as a member to a board and may also be included in the letter notifying you of the appointment.The terms of members are staggered to ensure continuity on the board. This means that the term of approximately one third of the members of any board would expire one year and the term for the remaining members would expire the following year. The term of office shall expire when a successor has been appointed and qualified to serve.
The Office of the City Secretary maintains a listing of all city board, commission and committee members and their terms of office.
A person who has served as a member of a Board of Commission for two (2) consecutive terms shall not again be eligible for appointment to that same Board or Commission until at least one (1) term had elapsed. They shall however, be eligible for appointment to any other Board or Commission without a waiting period. "Term" as used in this paragraph is defined as that period of time beginning with the taking of the Oath of Office and running through the Oath of Office following the next appointment for that position. Filling an unexpired term does not constitute a "full" term.
Do I have to take an Oath of Office for this appointment?
Yes, all appointed board members must take the Oath of Office and Statement of Appointed Officer provided in the City Charter and maintained by city staff because they are official documents of the City. The staff liaison assigned to the Board will secure the necessary oath. You must take the Oath of Office prior to the time you participate in a meeting or otherwise exercise the powers of the office you were appointed to hold.
What constitutes a quorum?
The Open Meetings Act states that a quorum for boards, commissions and committees of the State or its Political subdivisions is a majority of the number of members established by the ordinance creating the board. For example, if there are nine authorized members on your board, then there must be five members present, regardless of vacancies, to have a quorum.
How are meetings conducted?
Many boards have established their rules of order in their bylaws; otherwise, Robert's Rules of Order may be used as the basis for conducting all board meetings. There is, however, one exception to Robert's Rules that is used by the City of Greenville; the Chair is allowed to vote on all motions. Furthermore, unless there is a conflict of interest that meets the legal definition, you must vote on matters before the board.
Are there attendance requirements?
Yes. It is important that members maintain regular attendance. Three consecutive absences or the absence of a member from more than 25% of the meetings in any six -month Period shall cause the board, commission or committee to review the attendance record of the member and make arecommendation to the City Council on the appointment.
The Council is most appreciative of the dedication and contribution by those who are willing to donate their time to community service. However, decisions reached by many of these boards impact the entire community. Therefore, if a quorum is not present because of habitual absenteeism, the integrity of the board as a whole is affected.
The minutes taken at each meeting will reflect attendance. The chairman should announce for the record the names of the members that are absent. Members who cannot attend a meeting should contact the chairman or appropriate staff member concerning the absence prior to the meeting.
Are public records kept concerning all meetings?
Yes, records of all meetings are to be established and maintained. Some board and commission meetings are tape recorded. The staff liaison will be responsible for keeping an accurate record of all meetings. The minutes shall include a description of business conducted, a record of attendance and a voting record indicating by name, members voting in favor of or in opposition to all items of business, unless the vote is unanimous. The minutes are permanent records maintained in the City secretary’s office.
How does the Conflict of Interest law apply to board members?
Texas statutes regarding conflicts of interest apply to all appointed and elected officers of any city, including members of any city boards, commission or committee.
Do I have liability insurance as a board member?
All city officials are protected by the City's risk assumption program when acting in the scope of their employment. As a duly appointed official, you too are protected against third party liability when acting within the scope of your appointment. As a board member, your performance and ethics must meet the highest standards.
Does the public have access to records of board meetings?
Yes. Minutes and records are kept in the Office of the City Secretary. Minutes and all background material are subject to the Public Information Act.
Will there be any training available?
The staff liaison assigned to your board will advise you of training conferences, if any, suggested for your board.
2. Verify Zoning: Check the official Zoning Map and Permitted Use Schedule in Section 4-1 of the Zoning Ordinance to verify that the proposed use of the property is permitted. Copies of the zoning map and zoning ordinance are available at the Community Development Office at 2315 Johnson St. If the proposed use is not permitted by the City’s Zoning Ordinance, ask the City’s Community Development Staff about options.
3. Verify Platting: If the project is an interior remodel of an existing building or an agricultural accessory building, skip down to Step 4. Otherwise, check the legal description of the property from a warrantee deed, tax notice, or other legal document. If you cannot locate the legal description, please call the Hunt County Tax Appraisal District at (903) 454-3510 and ask them to give you the legal description. If the property is part of a platted subdivision, the legal description will include a lot number, block number, and subdivision name. If the project is a new building, addition, or residential storage building larger than 400 sq. ft., and the property is not part of a platted subdivision, you will be required to complete the platting process before applying for a building permit. Ask the Community Development Staff for details.
Before any part of a property is sold within the City of Greenville or its Extra-Territorial Jurisdiction (ETJ), a plat showing the proposed subdivision must be approved by the City of Greenville. The plat must be prepared by a Registered Professional Land Surveyor (RPLS). Prior to approval, the plat will be reviewed for compliance with the City’s subdivision regulations located in Chapter 13 of the Code of Ordinances. This review will also determine if the property is served by water and sewer lines of sufficient size and capacity. The review will be performed by the City’s Development Review Committee (DRC). After the plat is corrected to include all the comments of the DRC, it will be approved.
4. Review the Building Permit Plan Review Checklist: A complete Building Permit Plan Review Checklist is required with every building permit application. The Checklist outlines all the information required for your application. Copies of the Checklist are available at the Community Development Office at 2315 Johnson St. and are included in the Developer’s and Builder’s Guide.
5. Prepare Application Materials: After reviewing the Building Permit Plan Review Checklist, prepare all the information required for your building project as outlined in the Plan Review Checklist.
6. Submit Application: Submit all the required application materials to the Community Development Office:2315 Johnson St.Greenville, TX 75401
A complete application must include the following:
A Fee Estimate may be calculated using the link to the City of Greenville Online Action Center at: MyGov Fee Estimator
Arrange an appointment by calling (903) 454-0044 is recommended.
The Mayor is elected at large.
Contact information for the Mayor and City Council members is on the Mayor and City Council page. Call the City Secretary’s Office at (903) 457-3130 to leave a message. Mayor and City Council
They are also responsible for adopting an annual budget and levying a tax rate. These are accomplished by many meetings with the City Manager on the needs and projects of each Department.
The City Council also appoints the City Manager, City Attorney, City Secretary and Municipal Judge.
Although the Council partners with Board when making appointments to the Board, they do not have any control or powers regarding the electric service or charges.
The polling place for Districts one, two, and three is at Fletcher Warren Civic Center, 5501 Hwy 69 S.
The polling Place for Districts four, five, and six is at the Reecy Davis Sr. Recreation Center, 4320 Lee St.
All early voting is at 2217 Washington.
Voting District Map
If the City has a contractor mow the property, the owner will receive a bill for mowing services, which must be paid within 30 days. If the mow bill is not paid within 30 days, a lien will be filed on the property.
The City of Greenville does have land subdivision authority. If you are developing and subdividing your property and it is within the City of Greenville or its extraterritorial jurisdiction, contact the Community Development Department for platting and subdivision requirements.
In addition, the City of Greenville has permitting and inspection requirements for irrigation systems within the City and its ETJ. For more information, please call (903) 457-3160.
Please contact Community Development at (903) 457-3160 for more information.
At this time, we do not allow outside advertising on our government access channels.
If you need to know if infrastructure is available at a certain location, contact Brett Jameson or call (903) 457-3136.
The absence of City of Greenville taxes on a property tax bill is a good indication of non-residency.
As of January 27, 2015 the Greenville City Council implemented the following policy regarding minors in the library.
Children under the age of 12 must be accompanied by a responsible caregiver of age 13 and older while in the library. If the caregiver is under age 18, there must be no more than 3 children for whom that caregiver is responsible. The children must be within sight of the caregiver at all times.
Thank you for helping us keep your children safe by complying with this policy.
Parents are responsible for their children’s behavior while in the library.
Finally, downtown is a visual representation of Greenville's heritage. The architecture of the commercial district is a physical expression of the community's history. Main Street encourages forward-thinking economic development in a historic preservation context so this community asset and legacy can be passed on to future generations.
For more information, call (903) 457-3138.
Ordinary maintenance and repair is any work, the sole purpose and effect of which is to correct deterioration, decay, or damage, including repair of damage caused by fire or other disasters and which does not result in a change in the existing appearance and materials of a property. Examples of this work include, but are not limited to:
Come in person or contact the court at (903) 457-3129 for further information. No payment arrangements can be made by phone.
If the offense is in warrant status, you must contact the court at (903) 457-3129 for payment method information.
The city manager may approve activities in the park between the hours of 10:30 pm and 6:00 am when:
If you are a non-profit organization and want to operate a full-time charitable bingo establishment, you must first contact the Office of Planning to discuss zoning. Full-time charitable bingo establishments are classified as "Indoor Amusements" and are allowed by right in Commercial and Industrial zoning districts, and by Conditional Use Permit in General Retail, Highway Retail and Central Area. Once zoning is established, you must then obtain a license from the Texas Lottery Commission. Contact their Charitable Bingo Division at 1-800-BINGO-77 after you have obtained zoning approval from our office.
2. Verify Zoning: Check the official Zoning Map and Permitted Use Schedule in Section 4-1 of the Zoning Ordinance to verify that the proposed use of the property is permitted. Copies of the zoning map and zoning ordinance are available at the Community Development Office at 2315 Johnson St. If the proposed use is not permitted by the City’s Zoning Ordinance, ask the City’s Community Development Staff about options. Property that is zoned Agricultural (A) must be rezoned before a plat or subdivision of the property can be approved (see Section 8-3 of the Zoning Ordinance).
3. Hire Appropriate Design Professionals: All subdivision plat drawings must be prepared by a Texas Registered Professional Land Surveyor (RPLS). All infrastructure construction documents must be prepared by a Texas Registered Professional Engineer (PE).
4. Review the Plat Review Checklist and Chapter 13 of the Code of Ordinances: A complete Plat Review Checklist is required with every plat approval application. The checklist outlines all the information required for your application. Copies of the checklist are available at the Community Development Office at 2315 Johnson St. and are included in the Developer’s and Builder’s Guide.
5. Meet with Staff: Make arrangements to meet with the City personnel responsible for reviewing subdivision plats to discuss the general scope of the project and to clarify issues related to the development of the property and the submission of a plat application. Preliminary sketches and drawings are often helpful during these discussions. Prior to the meeting, the property owner or an authorized agent must complete and sign the Pre-Application Conference form.
6. Prepare Application Materials: After reviewing the Plat Review Checklist, prepare all the information required for your project as outlined in the Checklist.
7. Submit Application: Submit all the required application materials to the Community Development Office at 2315 Johnson St. A complete application must including the following:
If paying by mail, please include the name on the permit and the permit location so the payment will be credited to the correct permit. A receipt will be mailed as soon as the payment has been processed. All false alarm fees must be paid by cash, check, or money order.
To clear the suspension and return the alarm permit to active status, the permit holder must pay the outstanding fees, have the alarm system inspected, and bring a copy of the documentation from the alarm company stating the alarm system has been inspected and listing the items that were not working correctly and what was done to correct the problems.
To do this, submit a Public Service Report, call, or write the Chief of Police at:3000 Lee St.P.O. Box 1049Greenville, TX 75401Ph: (903) 457-2913
Include all the information you can remember such as the officer or employee's name, the date, time, and circumstances of the incident. You may also email this information.
The officer or employee will be notified of your compliment as will his/her supervisors and a copy will also be placed in his/her personnel file.
Complaint forms are also available in the Human Resources Office, located in City Hall (2821 Washington St.). Documentation of all complaints will be made and forwarded to the OPS. You may email questions about the complaint process.
All complaints will be investigated. When a complaint is against a policy of the Police Department or the enforcement of a particular law, the policy or law will be explained to the citizen.
There will not be an investigation of the employee or officer unless the complainant indicates there was a violation of departmental policy, procedure, or regulations during the incident. If a complaint is regarding a policy, it will be reviewed for possible revision.
“Sec. 683.075. NOTICE. (a) The procedures for the abatement and removal of a public nuisance under this subchapter must provide not less than 10 days' notice of the nature of the nuisance. The notice must be personally delivered, sent by certified mail with a five-day return requested, or delivered by the United States Postal Service with signature confirmation service to:
(1) the last known registered owner of the nuisance;
(2) each lienholder of record of the nuisance; and
(3) the owner or occupant of:
(A) the property on which the nuisance is located; or
(B) if the nuisance is located on a public right-of-way, the property adjacent to the right-of-way.
(b) The notice must state that:
(1) the nuisance must be abated and removed not later than the 10th day after the date on which the notice was personally delivered or mailed; and
(2) any request for a hearing must be made before that 10-day period expires.
(c) If the post office address of the last known registered owner of the nuisance is unknown, notice may be placed on the nuisance or, if the owner is located, personally delivered.
(d) If notice is returned undelivered, action to abate the nuisance shall be continued to a date not earlier than the 11th day after the date of the return.”
The registered card will be valid at any food establishment within the City of Greenville for three years and must be renewed 30 days prior to expiration.
The Food Handler certification is required within 30 days of employment.
Also, the City can not do anything about a dead or dying tree on your property, however, if the base of the tree is on City property such as between the sidewalk and the street, please call (903) 457-3135.
After hours / weekends / holidays call (903) 457-2888
For after hours / weekends / holidays call (903) 457-2948
2. Prepare Zoning Application Materials: A complete zoning application must include the following documents:
The Community Development Office Staff cannot accept an incomplete application.