City Secretary

Award of ExcellenceThe Office of the City Secretary acts as a progressive administrator of municipal duties and legal records entrusted to the office, to provide superior customer service to our citizens.

This office strives to be responsive to our citizens with professional knowledge, enthusiasm, and timely service.

  • The City Secretary's Office was awarded the Texas Municipal Clerk's Office Achievement of Excellence Award 2021-2022 & 2023-2024.   This award recognizes municipal clerk offices for compliance with federal, state, and local statutes that govern standards necessary to fulfill the duties and responsibilities of the office. The clerk's office must meet and demonstrate nine of 12 standards including Records Management, Professional Development/Certifications, Government Transparency, Elections, Awards/Recognitions, Public Information Act, Open Meetings Act, Boards/Commissions, Municipal Clerk Office Policies/Procedures, Other Areas of Responsibility, Innovation/Stream Line Projects, and Departmental Training.

Primary Responsibilities and Duties: 

  • Prepare and maintain the official records of the city including ordinances, resolutions, contracts, and other legal documents as required by established law.
  • Administers municipal elections according to established election schedules in accordance with all laws, regulations and standards.
  • Administers Oath of Office
  • Prepare ceremonial items
  • Establishes and maintains open communications with the City Council, City Manager, City staff, and citizens
  • Supervise the codification, supplement, and distribution of the Code of Ordinances
  • Attest contracts and other legal instruments when executed by the authorized officers of the City of Greenville
  • Perform such other duties as may be required by the Mayor, City Council, City Manager, City Charter, or State and Federal law
  • Prepares, posts and advertises notices of official meetings and public hearings are required.
  •  Accepts and validates petitions submitted. 

Boards and Commissions
The city secretary facilitates the board and commission appointment process by receiving and maintaining applications submitted by citizens for consideration by City Council.

Records Management Program 
The city secretary coordinates the records management program and monitors the off-site records storage center. The records management program provides for the identification, maintenance, retention, security, disposition, and preservation of city records. The program is established by State law and city code.